Association Bookkeeping Business With Monthly Contract Revenue

Business Overview:

This community association bookkeeping and administration business generated approximately $221K in SDE on $645K in revenue for the trailing twelve months ended July 2026. Serving homeowner and condominium associations in Virginia, it has operated for several decades and provides an outsourced back office for boards that retain control of their communities. Services include assessment billing and collections, bank reconciliation, financial reporting, budget support, architectural application administration, resale disclosures, delinquency processing, and association tax preparation. Clients can engage the firm for financial reporting alone or a broader administrative package. The customer base comprises roughly 75 associations, with additional transaction-based work arising from home sales within their communities. An operations director, association accountant, administrative specialist, and part-time inspector handle service delivery. The owner works about 35 hours weekly across company accounting, proposals, board communications, software development, and tax preparation. Revenue increased approximately 3% and SDE increased approximately 21% in the first seven months of 2026 compared with the same period in 2025. For the contemplated asset acquisition, the buyer's entity will need a Virginia community association management firm license and appropriately certified supervision. Investment Highlights • Contracted monthly revenue. Approximately 72% of 2025 revenue came from services billed under standing monthly agreements. • Longstanding relationships. More than half of association clients have used the firm for over 25 years. • Experienced operational leadership. The operations director has more than two decades of tenure. • Referral-driven business development. New opportunities originate through inbound referrals, with management estimating that roughly half of proposals historically convert. • Expanding earnings margin. TTM SDE margin reached approximately 34%, compared with approximately 31% in 2025. • Efficient collections. Receivables averaged roughly three weeks of sales at the latest reporting date, with negligible bad-debt experience. The opportunity is positioned for an active owner-operator with an accounting, financial operations, or association management background. The buyer would take responsibility for proposals, board relationships, and the owner's technical functions, while staff continues delivering recurring client services.

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Property Features and Assets:

The business operates from approximately 2,000 square feet of office space owned by the seller. The seller will retain the property and offers a five-year lease with renewal options. Real estate is excluded from the sale. Included operating assets comprise the company-owned accounting and association administration software and source code, servers, workstations, printing and mailing equipment, filing cabinets, and office furniture.

Market Competition and Expansion:

Demand is supported by associations' ongoing obligations to maintain financial records, prepare budgets, administer collections, and provide resale disclosures. Volunteer board turnover and increasing procedural complexity encourage outsourcing. Alternatives include full-service management companies, volunteer self-management, and generalist bookkeepers. The firm's focused administrative model offers association-specific expertise at a lower cost than bundled management while allowing boards to retain governance and vendor control.

Reason for Selling:

Owner retirement. Kindly ask the seller for more information.

Additional Details:

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